The Paperless Office and EMC Captiva Quick Scan Pro

“As an off-the-shelf document imaging and scanning systems solution, FileHold ships with the software to turn cabinets full of paper into a secure, version controlled and compliant electronic library. With its cost effective, licensing and no 'per scan' fee, FileHold provides a big business scanning solution at a small business price!”

Powered by EMC Captiva’s QuickScan pro scanning software, the FileHold scanning solution supports over 300 different ISIS certified document scanners or Multi Function centres. EMC is the industry leader in document imaging solutions and QuickScan Pro is a proven scanning system with over 250,000 licenses sold over the past 10 years.

The FileHold Scanning Solution is ideal for small to medium-sized businesses that are ready to replace the time consuming and error-prone process of manually managing paperwork with a complete document management solution capable of handling thousands of documents. With FileHold, users process documents more efficiently and reduce or eliminate storage and filing costs associated with maintaining hard copy versions.

The following are the key features FileHold provides as a document imaging software solution:

• Scanning & job automation features allow scan operators to create batch processing workflows that can handle the different types of documents to be scanned (such as invoices or purchase orders) depending on the scanning need. Job and document separation features can quickly split a stack of paper into individual electronic documents. Once scanned and processed, batches of scanned files are automatically sent to storage in the FileHold library. 
   

• During or after the scanning process image processing features can refine the scanned image files by adjusting the contrast, removing scanned artifacts or straightening the image ensuring the final scans are of the highest quality. 
   

• Optical Character Recognition features (also known as OCR) extract text from the scanned image file by recognizing the characters on each page. This text is added to the FileHold full text search index making the content of the scanned document instantly searchable using FileHold’s search engine from within the library. 
   

• Tagging features index and classify each document by associating metadata with it ensuring the document can be found quickly at a later date. Zonal-OCR and barcode recognition features can partially or fully automate the tagging process on behalf of the scan operator eliminating the need for manual data entry and oversight while dramatically reducing data entry errors. 
   

• File Conversion features can save scanned document to a variety of file formats including searchable PDF, Word, text, XML, HTML or image formats (Other formats include - Supports most file formats: TIFF, PNG, PCX/DCX, BMP, JPEG, JPEG 2000, CALS, JBIG, MO:DCA, GIF, PDA and PDF. GIF) 
   

• Filing Automation – Once scanning is complete automatic filing features send scanned files to their storage location in the FileHold library. Scanned documents can be sent to a single pre-defined folder in the library or they can dynamically filed based on the metadata associated with each scanned file.
   

• Scanned File Viewer - High performance viewer delivers many features to both display and manipulate images, such as: fast scaling (zoom in and out); image manipulation; thumbnail viewer; rotation; and scale-to-gray conversion to improve the readability of images. 
   

• Decentralised Scanning Support - FileHold supports the decentralised scanning & addition of documents from remote offices located anywhere in the world over the LAN, WAN, Internet or Intranet. 
   

• Multi-stream Processing & Automation Colour Detection - Receive both colour and binary image streams through one scan; each with unique settings appropriate for the stream. 
   

• Cost-effective & Time-effective - Easy setup allows users to be up and scanning within minutes. No proprietary hardware required, and no expensive set-up charges 
   

• Ease Of Use - Scan images with minimal clicks; simple to configure: no special training required 
   

• Reliable - QuickScan Pro is based on code that has been tested and refined for nearly a decade with more than 250,000 licenses have been sold.