Why use document management

In one word - centralisation. Information comes in to our business from all directions - paper invoices, emailed statements, faxed orders and all of this needs to be stored and secured. The simplest form of document management is your filing cabinet but it's not exactly flexible.

Scanning your paper files and storing them on a CD or memory stick is a step forward but not great for sharing. Saving them onto a file server is better but not very compliant. So the answer is a software system that allows you to share information in a secure way, collaborate on projects, comply with records management legislation and to get all of your company information in one place and make it searchable and accessible.

FileHold

FileHold is a document and records management system which has evolved to version 9 with version 10 due for release in 2011. With a delightful user interface, finding information is easy - you can intuitively open virtual cabinets, holding virtual drawers and virtual folders or your can use the search bar to find exactly what you want.

You can use a scanning client to capture paper based information or you can use links into Microsoft Office applications to send in emails, Word documents or spreadsheets. Documents can be tagged or indexed in a logical way or you can search inside the text.